INVITATIONS
Upload your list and send
Import guests from CSV or Excel, or add them one by one. Remind only those who haven't replied. Guest emails go out in English, Japanese, or both.
QR check-in for invitation-only events
Send the invitation.Scan the QR at the door.
S/PASS is a QR check-in system built for invitation-only events. Guests need no app or account, and check-in takes two seconds on your staff's phones.
- First event free — no credit card
- Then pay per event
- No app or sign-up for guests
- Run by a 6th-year casting & PR agency
- 535campaigns delivered
- 50+ luxury brands worked with
Only what invitation-only events need.
No ticket sales, no public sign-ups. Invite, collect replies, scan at the door, keep the record — S/PASS focuses on those four.
- CSV / Excel import
- Bulk invitation emails
- Reminders to non-responders
- Day-before reminders
- One-tap RSVP
- Entry QR sent automatically
- Check in with a phone camera
- Several devices at once
- Blocks duplicate QR use
- Real-time totals
- Undo a mistaken check-in
- CSV export
- Editable email text
- Multi-day events
- English or bilingual guest emails
RSVP
One tap to reply. Entry QR, instantly
No login, no account, no app. The moment a guest says yes, their entry QR code arrives by email.
ON-SITE
Two-second check-in on staff phones
No special hardware. Check guests in on as many devices as you like, and a QR code that's already been used is stopped as “already checked in.”
DATA
See who arrived, and when, as it happens
Arrivals update the dashboard instantly. Export to CSV with arrival times and reuse it for your next guest list.
Compare check-in methods.
Paper lists, spreadsheets, web invitation services, general event tools, and S/PASS. They differ in four ways: whether you can send only to the people you invite, whether replies flow into the guest list automatically, whether the entry QR is tied to the reply, and what you need at the door.
✓Available△Partly / manual work remains–Not available
| Criteria | S/PASS | Paper list / Excel | Spreadsheet + form | Web invitation service | General event tool |
|---|---|---|---|---|---|
| Invite only the guests you name | ✓AvailableBulk or individual | △Partly / manual work remainsBy hand, one by one | ✓AvailableShared link | ✓AvailableInvitation link | △Partly / manual work remainsOpen sign-up model |
| RSVPs totaled automatically | ✓Available4 statuses | –Not availableCopied by hand | △Partly / manual work remainsManual matching | ✓Available | ✓Available |
| Entry QR codes | ✓AvailableAuto-sent on reply | –Not availableNone | –Not availableNeeds another tool | ✓AvailableQR in invitation | ✓AvailableTicket QR |
| Check-in device on the day | ✓AvailableAny staff phone | –Not availablePaper, by eye | △Partly / manual work remainsPhone list search | △Partly / manual work remainsApp or browser | △Partly / manual work remainsOften an app |
| Live attendance | ✓AvailableInstant | –Not available | △Partly / manual work remainsManual updates | △Partly / manual work remainsVaries | ✓Available |
| Effort for guests | ✓AvailableOne tap in email | ✓AvailableNone | △Partly / manual work remainsFill in a form | ✓AvailableUsually no app | △Partly / manual work remainsSign-up or app at times |
| Pricing model | ✓AvailableFirst free, then per event | △Partly / manual work remainsStaff time only | ✓AvailableFree (labor-heavy) | △Partly / manual work remainsOften per guest | △Partly / manual work remainsSubscriptions or fees |
- Named invites✓AvailableBulk or individual
- RSVP totals✓Available4 statuses
- Entry QR✓AvailableAuto-sent on reply
- Device✓AvailableAny staff phone
- Live status✓AvailableInstant
- Guest effort✓AvailableOne tap in email
- Pricing✓AvailableFirst free, then per event
- Named invites△Partly / manual work remainsBy hand, one by one
- RSVP totals–Not availableCopied by hand
- Entry QR–Not availableNone
- Device–Not availablePaper, by eye
- Live status–Not available
- Guest effort✓AvailableNone
- Pricing△Partly / manual work remainsStaff time only
- Named invites✓AvailableShared link
- RSVP totals△Partly / manual work remainsManual matching
- Entry QR–Not availableNeeds another tool
- Device△Partly / manual work remainsPhone list search
- Live status△Partly / manual work remainsManual updates
- Guest effort△Partly / manual work remainsFill in a form
- Pricing✓AvailableFree (labor-heavy)
- Named invites✓AvailableInvitation link
- RSVP totals✓Available
- Entry QR✓AvailableQR in invitation
- Device△Partly / manual work remainsApp or browser
- Live status△Partly / manual work remainsVaries
- Guest effort✓AvailableUsually no app
- Pricing△Partly / manual work remainsOften per guest
- Named invites△Partly / manual work remainsOpen sign-up model
- RSVP totals✓Available
- Entry QR✓AvailableTicket QR
- Device△Partly / manual work remainsOften an app
- Live status✓Available
- Guest effort△Partly / manual work remainsSign-up or app at times
- Pricing△Partly / manual work remainsSubscriptions or fees
Columns other than S/PASS describe general tendencies of each category (based on public information as of October 13, 2026). Examples of web invitation services: RECEPTIONIST 招待レセプション, ヨブナラ (Yobunara). Examples of general event management tools: EventHub, Peatix, イベントレジスト (EventRegist).
Four steps to a smoother reception.
The screens and emails shown are the real S/PASS product, in English.
01 — INVITE
Send invitations
Enter guests' names and email addresses, or simply upload an Excel or CSV file.
02 — RSVP
Guests reply
No app or account for guests. One tap to reply, and the QR code arrives instantly.
03 — QR
Show the QR
On a phone or on paper. Check-in takes two seconds, so no queue builds up.
04 — CHECK-IN
See it live
Check who has arrived in the dashboard in real time, so no VIP arrival goes unnoticed.
SIMULATION
A day at reception, in numbers.
A simulation based on a hypothetical event. These are not actual results.
- 180Invited
- 132Said yes73% of invitees
- 118Arrived
- 64Arrived in first 15 min
- 2.3sTime per check-inAverage. Longest wait 0 min (2 devices)
- 9Same-day cancellationsKnown in advance from reminder replies
Hypothetical event: “New collection launch (fictional)”. All figures are model values calculated from assumed conditions. A simulation based on a hypothetical event. These are not actual results.
Made for events like these.
New Collection LaunchLaunches, VIP previews, press
Pop-up ReceptionNo queue when doors open
Press DayWho came, and when — ready right after
Anniversary PartyVIPs and general guests together
Your first event is free.
Create an account and set up your first event right away — no credit card needed. From your second event, you buy a slot for each event you hold.
FIRST EVENT
$0/ event · up to 400 guests
- No feature limits
- No credit card
- Use it for a real event
PER EVENT — Up to 400 guests
$125/ event
From receptions and previews to launches and anniversary parties. No monthly contract, and slots never expire.
PRO — MONTHLY
$188/ month
Up to 3 events a month, 400 guests each. For agencies and teams that run events regularly. 14-day free trial.
Try the Pro planUS dollar prices are approximate (¥158 = $1). You're billed in Japanese yen — ¥19,800 per event, ¥29,800 per month — plus 10% consumption tax. For more than 400 guests or invoice billing, contact us. Visa / Mastercard / American Express / JCB / Diners Club
Frequently asked questions
How does QR check-in for an event work?
It takes four steps: (1) send invitation emails to your guests, (2) guests reply with one button in the email, (3) an entry QR code is emailed automatically the moment they say yes, and (4) on the day, your staff scan the QR with their phones.
What is an RSVP?
It's a guest's reply to an invitation — whether they'll attend. With S/PASS, guests reply with one button in the email, with no login or account, and receive their entry QR code as soon as they say yes.
Is S/PASS available in English?
Yes. The organizer dashboard — events, guests, sending, email templates, settings, billing, team members, and sign-up and login — and your reception staff's check-in screens all work in English. Switch between 日本語 and English at the top right; your choice is saved to your account. For guests, you choose the language for each event: Japanese, English, or Japanese and English side by side. Invitation, reminder, day-before and entry-QR emails, the RSVP page and the guest pass then appear in that language. The invitation text you write yourself is sent exactly as written.
Do guests need to install an app or create an account?
No. Guests simply reply from the invitation email, and their entry QR code arrives by email. They can reply on a phone, computer or tablet.
Do we need special equipment for check-in?
No. Your reception staff scan QR codes with the camera on their own smartphones or tablets. Several devices can check guests in at the same time, and a QR code that has already been used is blocked automatically.
How is it different from checking guests in on a paper list?
There's no searching for names or ticking off paper, and each check-in takes about two seconds. Attendance is totaled in the dashboard in real time, and arrival times are recorded and can be exported to CSV.
How large an event can S/PASS handle?
Up to 400 guests per event on every plan — the free first event, event slots and the monthly Pro plan. For larger events, please contact us. You can import your guest list in bulk from CSV or Excel.
Can we customize the invitation email?
Yes, for each event. You can edit the subject and body to match the tone of your brand and event.
Where can we see who has replied?
The event page in the dashboard shows invited, attending, declined and checked-in counts in real time. On the day, a dedicated page shows arrivals as they happen.
Are any features limited for the free first event?
No. Invitation emails, RSVPs, entry QR codes and on-site check-in all work exactly as in paid events. Up to 400 guests, no credit card required. It isn't a trial — use it for your actual event.
Do event slots expire?
No. They stay in your account until you use them, so you can buy a slot in advance and create the event later.
What happens to a slot if an event is cancelled?
Delete the event and its slot returns to unused, ready for your next event.
What if we want more than 3 events in a month on the Pro plan?
Buy additional event slots and you can hold more events in the same month.
Can we get receipts?
Yes. You can download PDF receipts anytime from "Plan & billing" in the dashboard.
Which is better for us: the monthly Pro plan or paying per event?
If you hold a few events a year, paying per event (up to 400 guests, $125 / ¥19,800) is the most economical. If you run two or more events a month, the monthly Pro plan ($188 / ¥29,800, up to 3 events a month, 400 guests each) costs less per event. The Pro plan includes a 14-day free trial. Prices exclude tax, and you're billed in Japanese yen.
Which payment methods do you accept?
Credit cards: Visa, Mastercard, American Express, JCB and Diners Club. You're billed in Japanese yen, and your card issuer converts the amount; the US dollar prices on this page are approximate (¥158 = $1).
Contact us
Would you like a walkthrough from our team? Tell us how to reach you and, if you like, which plan you're considering. We'll get back to you within 24 hours.
Try it at your next event.
Your first event is free. No credit card required.